1. TASP

What you should know about web-based TASP (Transcription Application Service Provider)

STEP 1:  Doctor dictates into a system using the land phones or cellphones, dictaphones, or hand-held recorders. Once the doctor has dictated he sends the files into the TASP via the web portal to a secured server. This server, which is fully HIPAA  compliant, automatically makes a duplicate copy which will be on the server securely held for five days  (after which is archived and can be recalled for a fee) and then automatically transmits the file to our facility. All communications to and from the server is done via 128-bit SSL encrypted transmission. Making a duplicate and sending the files to our facility is done in less than 12 seconds.

STEP 2: The voice/data file is accessed via the web in our facilities and transcribed in accordance with the instructions of client. Once the OTSI team has finished working on the files, the transcribed file is sent back to the TASP server.

STEP 3: The transcribed file is sent to the respective physician's web portal. There the doctor can view it and accept the transcription by electronically signing the document.  The file can then be migrated into the doctor's or hospitals existing system. A distribution/faxing/printing system can even be set up for the larger clinics and hospitals (for an additional fee).

IMPORTANT REMINDER ON TASP: To access TASP, one must be a subscriber to any one of the numerous systems available. If user is not a current subscriber, there is additional cost of subscription and installing software. There is also a regular fee per line of usage.

2. FILES TO GO

Many progressive MT companies are already using this because it is very affordable and works as well as any TASP. What's great is this is chargeable to us and is absolutely free to you and the hospital. And because it is so affordable, imagine its impact on our rates - definitely lower because we don't have cost recovery to worry about!

Here are some of the features of Files to Go:

• No software needed. It doesn't matter if you using Windows or Linux.
• Very easy to use (plain English) user interface. (It’s as easy as using Yahoo, maybe even easier.)
• No limit to the number of users we can set up. (We can set individual accounts easily in the future your future prospects.)
• No limit to hard drive space available and no limit to the length of time you can store our files on our servers.
• Each user gets his own list of files he is allowed to download
• Optionally include a file description with each file. You don't have to second guess the meanings. Ex. file1.doc - This is the transcribed file, file2.wav - this is edited voice file, etc.
• Company branding. Once you login, all pages contain user's name and the company's.
• Online reporting features tell you who is uploading / downloading what and when.
• Optional secure (SSL) uploads and downloads. This makes us fully HIPAA compliant.  

Please go to http://www.filestogo.com/Features.htm for complete list of features.